Law and Technology

WHAT YOU SHOULD KNOW ABOUT PRIVACY POLICY – ADEYEMI O. OWOADE

WHAT YOU SHOULD KNOW ABOUT PRIVACY POLICY – ADEYEMI O. OWOADE

When we browse a website we notice what is called privacy policy and we may just don’t care what is in it. However it is important for us to know how our personal data is being collected, processed and secured by the owners of websites.
In this blog post, I will run you through things you should know about privacy policy.

What is a privacy policy?


A Privacy Policy is a statement that contains how users’ personal data are being collected, processed and secured. Also referred to as Data policy or Privacy Notice. #dataprivacy

What should be in a privacy policy?

The following are the major constituent of a well written privacy policy

  1. Company’s details and description
  2. Personal data to be collected
  3. Legal basis, Mode of collection and use of the data collected
  4. How the data is processed
  5. The means of data protection and security
  6. Users rights, access and control over such data
  7. Third parties interaction with the data
  8. Cookie Policy (if any)
  9. Contact details of the company’s data protection officer

QUICK ONE
It must be noted that a privacy policy must be drafted in view of the Data Protection Regulations of the jurisdiction the website is to serve. This privacy policy should also recognize the likelihood of users coming from other jurisdictions.

Most data protection regulations compel the websites to put a privacy notice or policy to inform users of the way they deal with personal data.
It is important that the privacy policy/notice should reflect the kind of people targeted at. The kind of services to be rendered and the age bracket of the users.

What are the features of a good privacy policy?

  1. Easy to read
  2. Fit for the sector of the company’s business
  3. Clear and comprehensible
  4. Concise and precise
  5. Conspicuously placed on the website
  6. Clearly state the personal information collected and how same will be processed and protected
  7. Contains contact details for complaint and data opt-out
  8. A system for keeping users updated when there are changes.

So why should you read a Privacy Policy?

  1. To know what data is being collected from you
  2. To know how the data collected is used
  3. Methods of withdrawal of data and contacts information in case you have enquiry about your data
  4. How your data is secured
  5. Whether your data is being shared with third parties and which third party
  6. What privacy rights you have (right to erase, opt out, rectification)
  7. To know the period of which they keep your data (data retention period)

How to read privacy policy

Since you know why you should read a privacy policy, it is important that you know how to easily read a privacy notice or policy.

Try to skim through the document. While doing that scan for information about what data is collected and how.
Look to know whether data is shared, stored and how secured are they.

Find out the rights you have.

Ask yourself questions like: Can third party access my data? Can I rectify or delete my data? How is my data protected?
You can also look out for keywords like: control, third party, opt-out, collect, rectify, right, such as, marketing, not, etc.

These words will give hint on the major message of the privacy policy.

In summary, privacy policy is to tell you what happens to your personal data collected by the company.

So when next you go on a website or an app or social media platform, try read the privacy policy to know how your data is being collected, processed and secured.


You can download the e-book version of this post here

Author :
Adeyemi O. Owoade

Read Also: SMEs and CYBER-SECURITY by ADEYEMI OWOADE

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